September 9, 2019

The McKean Township Trustees met in regular session September 9, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag, the trustees started the meeting with the zoning report. 

Zoning- Zoning Inspector Stan Robinson gave his monthly report to the trustees.  Two agriculture barn permits were issued.

Reports- The trustees reviewed their reports of certificates, banking, and purchase orders for the month. Motion by Trustee Wintermute, seconded Trustees McInturff, all agreed to accept as reported.

Road Supervisor- Terry reported that the truck was in need of brakes and there would be no more dumping of dirt at the property off North St.  Timbuk Rd and S Chatham Rd were then discussed as OPWC projects. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to apply for S Chatham setting $50,000 for the township share.  Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to address Timbuk Rd for resurfacing the first of the year. Trustee McInturff agreed to be the chief executive officer with Trustee Wintermute agreeing to be the project manager for the S. Chatham Rd project if our application was approved by the state next year.  

New Business-Our county amount and rates for taxes in McKean were received and reviewed by the trustees.  The fire and ems levies will bring in approximately $192373 and the road and bridge levy $97787. After review, resolution by Trustee Wintermute, seconded Trustee Schwartzenberger, all voted yes to accept the amounts and rates as determined by the county budget commission and certifying them to the county auditor.

The truck ordered was then discussed.  Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to purchase the new truck from Coughlin and finance $53,000.00 of the $74,330.00 with Park National Bank.  

The Trustees then discussed our trash contract and the recycle bins located at the building.  The recycle bins are changed out three times a week and Rumpke still notes several residents have not changed over to their service. With no further business before the board, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to adjourn.                                                     

August 12, 2019

The McKean Township Trustees met in regular session August 12, 2019 with all trustees and fiscal officer answering roll call.  After the pledge to the flag by the group, the meeting was opened to the audience.

AUDIENCE-Two residents from Phillips Road were present asking for work to be done on the hill on their road.  The trustees agreed along with our roadman that we will take care of the problem. They also questioned noxious weeds.  The trustees stated they would follow the ORC 5579.04 if anyone in the township reported the noxious weeds. They also agreed they were very happy with the township roadman. The trustees thanked them.  Wes stopped in questioning the dumpster at the park. The trustees agreed that it was ordered in with the contract with Rumpke and would remain at the park.  

ZONING-Stan gave the trustees a monthly report, no permits were issued but several letters were mailed and phone calls answered.  The township has requested a survey of the cemetery across from the township building.

REPORTS-The trustees reviewed the fund balances, purchase orders and bank reconciliation.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as presented.

ROAD SUPERVISOR-Terry stated they were ready to chip/seal portions of Lafayette (Sportsman Club to Lundys Ln) and south to the Bird property, and Cat Run Rd to Timbuk. They would be working as weather permitted.  The trustees then discussed the truck and a bucket truck purchase or rental to be used Jan, Feb, and March. Trustee McInturff requested they bring the bucket truck discussion back up during the November meeting. It was also noted a funeral was scheduled for Sept. 3.

OLD BUSINESS-Our cemetery fence was again discussed.  Prices for replacement and prices for repair were reviewed.  All agreed Trustee Schwartzenberger could move forward with fixing what he could.

NEW BUSINESS-Motion to pay the monthly bills as presented made by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed.

The OPWC grant applications are due to be turned in by Oct. 4.  The road counts have been completed but the county has not given prices for Timbuk Rd or S Chatham Rd.  The Trustees will continue to work on the applications. After discussion about a few of our roads and the mowing being done, motion to adjourn by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed.

July 8, 2019

The McKean Township Trustees met in regular session July 8, 2019 with Trustees Wintermute, Schwartzenberger and Fiscal Officer Ellas answering roll call. Trustee McInturff arrived a few minutes late.  After the pledge to the flag, the chairman moved onto the audience.

AUDIENCE-Casey Curtis, Granville Township Fire Chief, was present with the 6 month report on runs for McKean.  Granville has made 1194 runs for the first half of the year which includes 63 runs into McKean. During the second quarter they put into service a new medic and grass truck.  Plans were shown to the trustees of the new building which should be complete around July of 2020. The trustees thanked Casey for stopping in with the report.

ZONING-Stan Robinson, zoning inspector, presented a typed report of permits for the month, which several were issued and calls from appraisers questioning property zoning. Trustee McInturff will update the zoning information and numbers on the township website.

REPORTS-The trustees then reviewed the purchase orders, blanket certificates, fund balances, and bank reconciliation.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as presented.

OLD BUSINESS-Trustee Schwartzenberger stated the company to replace the front of the building gutters will be here next week.  The truck that had been ordered was put on back order and McKean cancelled the order. The Trustees ask the Road Supervisor to check several other companies on availability of a truck for the township.

ROAD SUPERVISOR-Terry stated that the bridge on Dry Creek just west of Cat Run was in need of repair and was told by the County that it was our responsibility.  The Trustees agreed to check about concrete for the repair that was needed. Trustee Wintermute stated Terry would be receiving prices for chip seal on parts of Cat Run, N and S Lafayette, and Dry Creek. Trustees Wintermute and McInturff stated they would get prices on replacing the old fence and prices on painting the fence at our cemetery. We will discuss again when we have all the prices.  Terry also stated that the new trailer for the township was working out fine with the equipment.

NEW BUSINESS-Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to pay today’s bills and accept the minutes.  The Trustees then discussed the current loan. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to place an additional $20,000 on the loan helping to pay it out and be in position to finance a new truck. The Fiscal Officer questioned changing our meeting date in October.  The second Monday is Columbus Day and she will be in and out for the week. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to change the meeting to October 21 at 7:00. After discussing conditions of some roads and discussing the finished repair on our mower, motion to adjourn by Trustee Schwartzenberger, seconded Trustee Wintermute, meeting adjourned.

June 10, 2019

The McKean Trustees met in regular session June 10, 2019 with Trustee Schwartzenberger,  McInturff, Wintermute, and Fiscal Officer Ellas answering roll call. Also attending were Terry Holtz, road supervisor and Stanley Robinson, zoning inspector.  After the pledge to the flag and noting we had no audience attending, the Trustees moved on to their reports for the month.

ZONING-The zoning inspector turned in his signed bond to the township along with a listing of all zoning permits written since 1975.  He still has several years of permits to research before the list is complete.

REPORTS-The trustees then reviewed the fund balances, bank reconciliation, blanket certificates, purchase orders, minutes and bills for the month.  Motion by Trustee Mcinturff, seconded Trustee Wintermute, all agreed to accept all of the reports as presented.

ROAD SUPERVISOR-Terry stated that Hankinson Rd was in need of a catch basin and parts of Lafayette Rd needs to be re-ditched.  All trustees were in agreement. He also talked of lowering the culvert at Shipleys. The township has been receiving many calls about fallen trees blocking roads.  The trustees agreed to check prices on a bucket truck and check all roads for trees to be cut back in the fall. Terry stated the township parking lot has been graded and will be graded once more. When the parking lot is graded again we will discuss finishing with stone or asphalt grindings.  Our old gutters are still allowing water to run on the lot. Trustee Schwartzenberger received one bid from Merlin Mast for $1306.00 to remove existing old gutters on the front of the building and replacing with 6” aluminum gutters and downspouts. Motion by Trustee Schwartzenbereger, seconded Trustee McInturff, all agree to award the job to Merlin Mast.  

 Terry stated the mowing of the roads is almost complete for the first time around.

NEW BUSINESS-We were notified that the ford truck on order will be delayed another 16 weeks.  The trustees discussed checking around for other available trucks. Trustee Schwartzenberger is still awaiting word on any cemetery grants.  The trustees all agreed that our current mower of all cemeteries was doing a wonderful job. Trustee Wintermute agreed to get chip seal prices for a few of our roads. With no further business before the board, motion to adjourn by Trustee McInturff, all agreed.

May 13, 2019

The McKean Township Trustees met for the regular meeting May 13, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call.  After the pledge to the flag, the chairman opened the floor to the audience.

AUDIENCE-Stanley Robinson was present applying for the zoning inspector position.  He has worked with zoning for Johnstown, Alexandria, and Etna over the years. After discussion as to the zoning needs in McKean Township, motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all trustees agreed to hire Stanley Robinson as zoning inspector for McKean starting May 14 for $300 per month.

ZONING REPORTS– Tom reported 2 permits had been written for the month.  He also stated that May 31 would be his last day for McKean Township since the trustees were able to find a replacement.  The Trustees thanked Tom for his time with our township.

REPORTS-Motion made by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept the fund balances, purchase orders, blanket certificates and purchase orders, and the bank reconciliation as presented.

ROAD SUPERVISOR REPORT-The trustees discussed correcting the water issues in the township parking area.  They hope it to be finished in the next month.

NEW BUSINESS-After reviewing all of the bills and asking to change two of them, motion to accept by Trustee Wintermute, seconded Trustee McInturff, all agreed. It was agreed by all to get replacement prices for new gutters for the leaky ones on the township building.  After discussion as to road conditions and the need to order more stone, motion to adjourn the meeting by Trustee Wintermute, seconded Trustee McInturff, all agreed.

April 8, 2019

The McKean Township Trustees met in regular session April 8, 2019 with Trustee Wintermute, McInturff, Schwartzenberger, and Fiscal Officer answering roll call.  After the pledge to the flag the chairman addressed the audience.

Audience-Licking County Prosecutor William Hayes and Dan Vanoy were present to discuss the right procedure to collect outstanding property taxes and possibly on to foreclosure.  The Trustees thanked the two for stopping in. Wes Dodsworth stopped in to discuss the trash collection at the park. The trustees agreed they would have a dumpster put in during the baseball season and the rest of the year they would use a tote at the building at the park. 

Zoning-Tom Frederick reported 4 permits written and several letters mailed to residents during the month.  Tom then stated with paperwork getting heavier in the two townships he works for besides McKean, he would be leaving McKean Zoning position effective June 10.  The Trustees discussed trying to fill the position by then and Trustee Schwartzenberger agreed to contact several people about the position. The Trustees then thanked Tom for his service to the township.

Reports-The trustees reviewed the fund balances, purchase orders and bank reconciliation.  Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to accept as presented.

Road Supervisor-Terry Holtz, road supervisor, stated they had been doing a lot of ditch work and culverts and were not done yet.  The trustees agreed to his request to order road closed signs. They stated he could order the signs and any other sign updates needed for the township.  After discussing conditions of most of the roads, motion to adjourn the meeting by Trustee McInturff, seconded Trustee Wintermute, all agreed.

March 11, 2019

  The McKean Township Trustees met in regular session March 11 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call.  After the pledge to the flag, the chairman opened the floor to the audience.

Audience-Roy VanAtta, executive director of the Licking County Land Bank was present to explain the procedures for obtaining help from the land bank under their new nuisance abatement fund. The Trustees thanked Roy for coming to our meeting.

Zoning-Tom stated he had sent out 3 letters to residents in regards to their property.  No zoning permits were written last month

Reports-The Trustees reviewed the fund balances, purchase orders and blanket certificates, and bank reconciliation.  Motion to accept all reports by Trustee McInturff, seconded Trustee Wintermute, all agreed.

New Business-The Trustees signed all bills and reviewed the minutes.  Motion to accept all by Trustee Wintermute, seconded Trustee McInturff, all agreed to approve all. The township received a mowing bid for the township grounds and all cemeteries from T3’s for 2019 mowing.  The bid price is the same as Malones contract and this person had helped Malone. With Malone giving up mowing, motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept the T3’s mowing contract for 2019.

OPWC grants were then discussed.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to turn in for two roads this year being 1.1 mile of Timbuk and 2.1 mile of S.Chatham.

The Trustees then talked of hoping for a smooth transition of one trash hauling company to another.

Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to adjourn the meeting.

 

February 11, 2019

The McKean Township Trustees met in regular session February 11, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call.  President Wintermute led the group in the pledge to the flag, then opened the floor to the audience.

Audience-Rick Campbell, rep from Waste Away and Kevin Campbell were present questing the status of the waste hauling in McKean Township.  Kevin Campbell, resident, stated they were unhappy with the current service and many others in our community. The Trustees stated they were currently dealing with our County Prosecutor about the situation and soon they will be bidding out for a new service.  The Trustees thanked them for stopping in.

Zoning-Tom Frederick had one zoning appeal application for the month which the hearing is set for February 28. He also talked of a few zoning changes needing to be done in our zoning rules.  He will set a meeting date for the zoning board to start reviewing the possible changes. Our zoning rules have not had changes in many years.

Reports-The trustees reviewed the fund balances, bank reconciliation, purchase orders and blanket certificates.  Motion to accept all as presented by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed. Monroe Twp Fire Dept reported they had made 46 runs into McKean Township for 2018.

Road Supervisor-Terry reported that the Ford 550 needs lights and the fuel filter was completely plugged. We were also in need of #4 gravel. Kevin Campbell stated that during the cold months, fuel needs additives.  The township will check with their fuel provider about what they recommend and Terry agreed he should change the filter more often in the cold months. He discussed that ditching needed done on many of the roads. Motion by Trustee Mcinturff, seconded Trustee Schwartzenberger, all agreed to apply for OPWC monies for S. Chatham Road and Timbuk.  They will contact the county engineer and start the paper work necessary. The trustees and Terry talked about their efforts to locate a trailer to haul the equipment safely throughout the township as needed for road work. Trustee Schwartzenberger located a 22’ trailer for $8250. It would haul anything we have safely. After discussion as to color and what to sell our current trailer for, motion made by Trustee Wintermute, seconded Trustee McInturff, all agreed for Trustee Schwartzenberger or Terry to make the purchase.  Terry also agreed to check about getting the state mandated new signs for the township. 

New Business-The Trustees agreed to send a letter to the County Prosecutor asking to help in collecting several delinquent taxes in the township.  Trustee McInturff agreed to follow up.

Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to pay all of the bills but one and minutes as presented. After some discussion as to the appropriation report presented by the fiscal officer, motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to accept the 2019 appropriations.  It will be filed with the Licking County Auditor. After much discussion about road conditions during the rainy, snowing days, motion to adjourn by Trustee Wintermute, seconded Trustee McInturff, all agreed.

January 14. 2019

The McKean Township Trustees met for their 2019 organizational meeting Monday, January 14. 2019 with Trustees Schwartzenberger, McInturff, Wintermute and Fiscal Officer answering roll call.  After the pledge to the flag, the floor was open for election of chairman for the year. Motion by Trustee Schwartzenberger, seconded Trustee McInturff, all agreed to appoint Trustee Wintermute as chairman.  With no audience present, the trustees reviewed the fund balances and bank reconciliation. Motion to accept by Trustee Wintermute, seconded Trustee Schwartzenberger, agreed.

ZONING-The Trustees accepted the bond for zoning inspector Tom Frederick by signing it.  Tom submitted his list for the year stating $4937.20 in zoning fees was collected. He stated he will notify both zoning boards their organizational meeting will be set for Thursday, Jan 31 at 6:30 at the township building.  

NEW BUSINESS-Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept and pay the bills and accept the December minutes as presented.  A new credit card policy drafted by the state with a few changes by the prosecutor office was given to the group. After review, motion to accept the new credit card policy (on file) effective January 14, 2019 by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed.  The following rules and policies for McKean were then reviewed with motion by Trustee McInturff, seconded Trustee Wintermute, all agreed for the following:

Agreed for the cemetery prices to remain the same,

Set $20 for Fiscal Officer for handling each funeral,

Update our inventory of equipment, (on file)

Set the second Monday of each month -7:00 for township meetings, any changes posted at building,

Request that Zoning Appeal and Commission members meet to organize and any member missing 2 consecutive meetings to be reviewed by the board of trustees,

Set the road jurisdiction that all the Trustees be over all of the roads,

Authorize the Fiscal Officer to request advances against any and all taxes collected or in the process of collection for McKean Township and reallocate money within a fund if needed,

56 cents gas reimbursement for any out of the township driving

Purchases over $500.00 to be approved by 2 trustees and Fiscal Officer,

Accept the expense reimbursement policy and cell phone policy, (on file) 

Request that any copies of anything asked for by residents to be in writing and we will charge accordingly and to continue with the original record retention policy on file.

The Fiscal Officer requested the following amounts as temporary appropriations:

General Fund-$11000, Gas Fund-$6500, Motor Vehicle-$1500, Road and Bridge-$8000.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed.

The trustees then discussed getting prices for a new truck.  Trustee Schwartzenberger stated he had a few and will continue with the project.  OPWC grant was also discussed. Three roads were mentioned. The Trustees set Sat, Feb. 2 for their road trip throughout the township to view all of our roads and agreed to discuss the OPWC grant at their next meeting. The trustees discussed the Sheriff reports given at the County Twp Association meeting held the first of January.  McKean showed 315 deputy runs into our township during 2018. With no further business before the board, motion to adjourn by Trustee Wintermute, all agreed.

 

December 10, 2018

The McKean Township Trustees met in regular session December 10, 2018 with Trustees Wintermute, McInturff, and Fiscal Officer answering roll call.  Trustee Schwartzenberger absent. After the pledge to the flag, the meeting was opened to the audience.

AUDIENCE- James Wahl was just in to visit.  Mike Snodgrass was in asking how to get the transcript minutes from his appeal hearing.  He was told where the lady worked and also to see if his attorney could order them. Maureen Dry of Riley Rd was in to discuss maintenance of the road. It was explained that the township just recently spent some $12.000 to help the road condition. Some 500 T gravel and potholes were filled.  We also explained that the sub company doing electrical work for Energy Cooperative had many trucks working on the road which was not helping the condition. She stated she would like to make sure she could get to work daily and the school bus could make the hill. The trustees agreed to use #8 stone in the future. The Trustees thanked all for coming in.

ZONING REPORT-Tom presented the trustees with a letter of resignation starting December 22, 2018 and asking for rehire to zoning inspector January 2, 2019.  Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept Tom Frederick’s resignation effective December 22, 2018. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to rehire Tom Frederick effective Jan 2, 2019.  

ROAD SUPERVISOR-Terry stated the township would need approximately 200T grindings.  Both trustees agreed for the purchase. Our Ford 550 truck would be going in for repair later this week and will use the grader on a few of the roads Wed and Thurs.  They also put the greenery on the fence at the cemetery that the Bruce family donated to the township.

NEW BUSINESS-The trustees then reviewed the monthly bills, minutes, bank reconciliation, fund balances, and purchase orders and certificates.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as presented. Bill Oneill and Tom Bruce had been contacted about taking another term on their zoning boards.  Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed for Bill Oneill to continue another 5 year term on the zoning commission board and Tom Bruce to continue another five year term on the zoning appeal board.  Motion by Trustee McInturff, seconded Trustee Wintermute to set Monday, January 14, 2019 for the organizational meeting and the trustees to be paid salary per month for 2019.  

After discussing the condition of some of our roads, motion to adjourn by Trustee McInturff, seconded Trustee Wintermute, all agreed.