April 13, 2020

The McKean Township Trustees met Monday, April 13, 2020 with Trustees Wintermute, McInturff, and Fiscal Officer Ellas attending making a quorum and as allowed during the COVID-19 pandemic, video conference with Trustee Schwartzenberger. After the pledge to the flag, the Trustees accepted and signed the new bond for the Fiscal Officer.


Reports-Motion made by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept the reports and pay the monthly bills as presented. Motion was then made by Trustee Wintermute, seconded Trustee McInturff, to also send a check to Madison Township for $1000.00 for use of their equipment, all agreed.


New Business-The OPWC grant was discussed. Motion made by Trustee McInturff, seconded Trustee Wintermute, all agreed to contact the county prosecutor office to proceed with a bid packet for the road. The trustees also discussed and agreed to check on prices for asphalt for Dry Creek Rd from Loudon St to the bridge and a leveling course for Timbuk Road. We have not heard anything about the finishing of the cemetery fence. The trustees will contact the company this week as to their progress. With no further business, motion to dismiss out meeting by Trustee Wintermute, seconded Trustee McInturff, all agreed.

March 9, 2020

So far The McKean Township Trustees met in regular session March 9, 2020 with Trustees Wintermute, Schwartzenberger, and Fiscal Officer answering roll call. Trustee McInturff called in sick. After the pledge to the flag, the trustees noted there were no visitors for the evening and moved onto zoning.


ZONING REPORT-Stan had given out his monthly report to all trustees. He also stated the zoning commission will try to hold a group meeting sometime in April. The property next to the cemetery is still in process of getting the survey approved.


REPORTS-Dudley Wright, fire chief for Monroe Township Fire sent in the report showing 7 runs into the township for the year so far. The trustees reviewed their monthly balance reports and motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to accept as presented.


ROAD SUPERVISOR-Terry said they had all of the roads graded but Phillips. The rain has made a mess of the roads throughout our township and most of all of the townships. The best of the cemetery fence has been taken in for repair and painting. The trustees agreed to have him contact a business to put in the holes for the fence when we receive the finished fence back.


NEW BUSINESS-Trustee Wintermute motioned to pay all the bills, seconded Trustee Schwartzenberger, all agreed. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to approve the road mileage of 25.895 that we maintain and approve the appropriations for the year as presented. The fiscal officer presented the loan paper showing we will have the one loan for the township roads paid off in 2 months. After some discussion about the conditions of the roads, motion to adjourn by Trustee Wintermute, all agreed.

February 10, 2020

The McKean Township Trustees met in regular session Monday, February 10, 2020 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the group was led in the pledge to the flag, the trustees addressed the audience.


AUDIENCE-Chris Meyers was present to discuss any updates on the Meek property. It was explained by the trustees that the surveyor still had not flagged or marked out the property and was not certified by the county. Mr. Meyers agreed to contact his surveyor and the property will be discussed at another meeting.


ZONING REPORT-Stan gave copies of his monthly report. A meeting will soon be set for the zoning commission to meet and discuss several changes to the zoning code.


REPORTS-The trustees reviewed the balances, bank rec, and purchase orders. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to approve.


ROAD SUPERVISOR-Terry reported tomorrow we would be having the 4th funeral this year. The grave bucket is in need of replacing. Trustees McInturff stated she would check the company and make the purchase for the township. Tree trimming on our roads was then discussed. Terry had traveled the roads in need of tree trimming with a certified tree service. They recommended for the price it would cost to complete the job that the township invest in their own bucket truck. Trustee Schwartzenberger and Terry agreed to check prices. We then looked at the cemetery fence. Agreed at the last meeting we will start delivering the fence to One Stop Coating Shop on Monday.


NEW BUSINESS-Motion to pay all bills made by Trustee Wintermute, seconded Trustee McInturff, all agreed. The Fiscal Officer then asked for the trustees signatures for a cemetery deed for the purchase of two graves at the Fredonia Cemetery. The township received the money last week for the graves. The trustees then discussed our roads, many breaking up from all of the rain. More stone will be ordered.


Motion to adjourn the meeting made by Trustee McInturff, seconded Trustee Wintermute, all agreed.

January 14, 2020

The McKean Township Trustees met Tuesday, January 14, 2020 as posted on the front door and glass case. Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answered roll call. After the pledge to the flag by the group, Trustee McInturff presented her signed bond. The Fiscal Officer then opened the floor for nominations of chairman for the 2020 meetings. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed for Trustee McInturff to be the chairman.


Audience-Chris Meyers was present to discuss his property which adjoins the township cemetery on Sportsman Club Rd. His property was surveyed by Willis Surveying and presently at the County Engineer office being verified. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to table any further discussion on the property dispute until February meeting giving time for all to research with the County Engineer and County Prosecutor. Resident Mr. Wahl stopped in to acknowledge he had received the zoning letter about his vehicle in the front of his home. The Trustees stated that any non-running vehicle parked on property for long lengths of time must not be seen from the road. Mr. Wahl stated when weather permits it will be moved.


Reports-After reviewing the balances and reports, motion to accept as presented by Trustee Wintermute, seconded Trustee McInturff, all agreed.

Road Supervisor-Terry could not make the meeting but left notes for the Trustees to review. Prices to sandblast, prime, and paint the cemetery fence were approximately $4800.00 for one company and $7600.00 for the second. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to pursue the lower price not to exceed $5000.00. We will price getting the amount of metal to repair before sending the fence out for the painting. The notes also stated the Cat was not working properly. The Trustees agreed he was to contact Cat.


New Business-The Trustees were given the mowing contract for 2020 submitted by T3’s mowing. Acknowledging that their service last year was great and the price had not been increased, motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to sign the contract for mowing of the cemeteries and township yard for $6500.00 for 2020. The Sheriff office report for the year showed 353 runs into McKean Township during 2019. The road workers wages were then discussed. Motion by Trustee McInturff, Seconded Trustee Schwartzenberger, all agreed to give the Road Supervisor 50cent an hour raise and the part-time worker 25cent an hour raise to begin April. Motion by Trustee McInturff, seconded Trustee Wintermute to approve the bills for the month and minutes. The following rules and regulations for the year were then reviewed and motion to accept all as follows by Trustee McInturff, seconded Trustee Wintermute, all agreed:


The cemetery rules and prices to remain the same,

Make the necessary changes to the township inventory with the new truck,


Set our 2020 meetings to be on the second Monday of each month, 7:00pm with any change to be posted on the front of the township building,

Set the gas reimbursement at 58 cents per mile for business outside of our township,


Set the road jurisdiction that all trustees to be over all of the roads in the township,


Request that zoning appeal board and zoning commission board members meet in January to organize for the year and any member missing 2consecutive meetings to be reviewed by the board,


Authorize the Fiscal Officer to request advances against any and all taxes collected or in the process of collection for McKean Township and also reallocate money within a fund,


All purchases over $500 to approved by 2 trustees and fiscal officer,


Adopt the new expense reimbursement and credit card policy,


Request that any copies of anything asked for by residents to be in writing and we will charge accordingly and to continue with the original record retention policy on file.


The Fiscal Officer asked for the following temporary appropriations so today’s bills could be paid: General Fund-$ll000, Gas Fund-$6500, Motor Vehicle-$1500, Road and Bridge Fund-$8000. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed for the appropriations.


After some discussion as to weather and road conditions, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed.

December 9, 2019

The McKean Township Trustees met in regular session December 9, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer answering roll call. After the pledge to the flag, the floor was open to the audience.


Audience-Thad Claggett, candidate for State Senate stopped in to introduce himself and answer any questions. Chris Myers, new owner of property on Sportsman Club Rd stopped in as the trustees had requested to discuss the property lines in question. Mr. Myers agreed as requested by the trustees to have the property surveyed to establish the disputed property lines. He was referred to Brian Smart, surveyor. Julie and Mike Quinn of Hankinson Rd stopped in to meet the trustees as they had just moved to McKean Township.


Zoning-Each trustee was given a report from Stan Robinson, zoning inspector. No permits were issued for the month, but he had received various phone calls about zoning.


Reports-Fund balance reports, bank balances, and blanket certificates for the month were presented. Motion by Trustee McInturff, sec-Trustee Wintermute, all agreed to accept all as presented.


Road Supervisor-It was agreed that no bucket trucks in our price range were available as of yet and the zoning inspector stated he would contact a tree person he knew for some prices. All agreed that all of the signs in the township should be checked. Terry stated we had salt ready for the bad weather.


Old Business-The cemetery panels of fence (50) were in the shop for repair. Terry was still checking on prices. The very high price Trustee Wintermute received for stripping the fence panels was rejected by the trustees.


New Business-Motion by Trustee Schwartzenberger, sec-Trustee McInturff, all agreed to pay all but one bill for the month. It will be reissued.


Don Dixon, member of the zoning commission and Beverly Keener, member of the appeal board had terms expiring December 30. Motion by Trustee Schwartzenberger, sec-Trustee McInturff, all agreed for another 5 year term for both Don Dixon and Beverly Keener.


Discussion then turned to pay for 2020. The Trustees could receive per diem or salary per month. Motion by Trustee Schwartzenberger, sec-Trustee McInturff, all trustees agreed to receive salary for year 2020 pay.


After discussion as to road conditions, motion to adjourn by Trustee Wintermute, sec-Trustee McInturff, all agreed.

November 11, 2019

The McKean Township Trustees met in regular session November 11, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag, and with this being Veterans Day, Trustees Wintermute and Schwartzenberger were given cards thanking them for their service.


Audience- John Hower from Rinehart-Walters-Danner Ins brought our new quote for insurance for 2020. After review, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to exclude the malicious act section and one trailer needed to be removed. John agreed to the changes and will send a new bill for the policy.


Zoning Report-Stan presented reports for the Oct permits. 2 permits were issued and many issues and calls about zoning were made during the month of Oct. It was then discussed and agreed by the trustees that they would request both the zoning commission and appeal board to have their 2020 organizational meeting January 13, 2020 at 6:30pm. The fiscal officer will send out notification notices to the members.


Reports-The trustees then reviewed their October reports. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept all reports.


Road Supervisor-It was reported that the new truck did not have the boards on the bed yet and the lettering on the doors was not done. Terry has them on his schedule for next week. He also questioned new signs for the cemeteries. All Trustees agreed to the new signs being ordered. Trustee Wintermute stated we were on a waiting list with Energy Cooperative for when they sell any used bucket trucks.


Old Business- The trustees then discussed the cemetery fence that was removed from the cemetery on North St. We all agreed after checking the one section over that had been refurbished by Trustee Schwartzenberger and attached to wooden post that this was the look we needed and not any new costly fencing. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed.


New Business- Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to pay the bills and accept the minutes. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to pay the same bonus to the road workers and zoning boards as last year. After agreeing we had road salt and equipment ready for the winter weather, motion to adjourn by Trustee McInturff, seconded Trustee Wintermute, all agreed.

October 21, 2019

The McKean Township Trustees met for their meeting as posted October 21, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag, the trustees were given all the bonding and loan papers from Park National Bank for signatures. After much discussion all papers were agreed upon and signed as required.


Zoning Report-Our zoning inspector sent in the current permits issued. Stan had some 4 permits in the works and many calls regarding zoning.


Reports-The trustees then reviewed their reports. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept all reports as presented. We also received the incident list from Monroe Township Fire Department. Some 34 runs were made into McKean between 01/01-10/13.


Road Supervisor-It had been discussed our welder had not been working for some time. Darren Phillis had an up to date welder for $1200. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to purchase the welder for $1200.00. Terry stated the power washer was in need of repair. All trustees agreed to the repair. Madison Township will be using our hoe next week for a few days. We will start hauling in salt next week from Granville. Terry also stated they have been patching many roads.


Old Business-Our Resurfacing Chatham Rd South application to the state was turned in October 4. The township had requested a survey by the County Engineer of the cemetery across from the township some 2 months back. After discussion, motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to expedite the procedure by hiring Brian Smart Surveying to complete the needed survey.


New Business-Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to pay the monthly bills. After some discussion as to road conditions, motion to adjourn by Trustee, Wintermute, all agreed

September 9, 2019

The McKean Township Trustees met in regular session September 9, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag, the trustees started the meeting with the zoning report. 

Zoning- Zoning Inspector Stan Robinson gave his monthly report to the trustees.  Two agriculture barn permits were issued.

Reports- The trustees reviewed their reports of certificates, banking, and purchase orders for the month. Motion by Trustee Wintermute, seconded Trustees McInturff, all agreed to accept as reported.

Road Supervisor- Terry reported that the truck was in need of brakes and there would be no more dumping of dirt at the property off North St.  Timbuk Rd and S Chatham Rd were then discussed as OPWC projects. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to apply for S Chatham setting $50,000 for the township share.  Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to address Timbuk Rd for resurfacing the first of the year. Trustee McInturff agreed to be the chief executive officer with Trustee Wintermute agreeing to be the project manager for the S. Chatham Rd project if our application was approved by the state next year.  

New Business-Our county amount and rates for taxes in McKean were received and reviewed by the trustees.  The fire and ems levies will bring in approximately $192373 and the road and bridge levy $97787. After review, resolution by Trustee Wintermute, seconded Trustee Schwartzenberger, all voted yes to accept the amounts and rates as determined by the county budget commission and certifying them to the county auditor.

The truck ordered was then discussed.  Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to purchase the new truck from Coughlin and finance $53,000.00 of the $74,330.00 with Park National Bank.  

The Trustees then discussed our trash contract and the recycle bins located at the building.  The recycle bins are changed out three times a week and Rumpke still notes several residents have not changed over to their service. With no further business before the board, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to adjourn.                                                     

August 12, 2019

The McKean Township Trustees met in regular session August 12, 2019 with all trustees and fiscal officer answering roll call.  After the pledge to the flag by the group, the meeting was opened to the audience.

AUDIENCE-Two residents from Phillips Road were present asking for work to be done on the hill on their road.  The trustees agreed along with our roadman that we will take care of the problem. They also questioned noxious weeds.  The trustees stated they would follow the ORC 5579.04 if anyone in the township reported the noxious weeds. They also agreed they were very happy with the township roadman. The trustees thanked them.  Wes stopped in questioning the dumpster at the park. The trustees agreed that it was ordered in with the contract with Rumpke and would remain at the park.  

ZONING-Stan gave the trustees a monthly report, no permits were issued but several letters were mailed and phone calls answered.  The township has requested a survey of the cemetery across from the township building.

REPORTS-The trustees reviewed the fund balances, purchase orders and bank reconciliation.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as presented.

ROAD SUPERVISOR-Terry stated they were ready to chip/seal portions of Lafayette (Sportsman Club to Lundys Ln) and south to the Bird property, and Cat Run Rd to Timbuk. They would be working as weather permitted.  The trustees then discussed the truck and a bucket truck purchase or rental to be used Jan, Feb, and March. Trustee McInturff requested they bring the bucket truck discussion back up during the November meeting. It was also noted a funeral was scheduled for Sept. 3.

OLD BUSINESS-Our cemetery fence was again discussed.  Prices for replacement and prices for repair were reviewed.  All agreed Trustee Schwartzenberger could move forward with fixing what he could.

NEW BUSINESS-Motion to pay the monthly bills as presented made by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed.

The OPWC grant applications are due to be turned in by Oct. 4.  The road counts have been completed but the county has not given prices for Timbuk Rd or S Chatham Rd.  The Trustees will continue to work on the applications. After discussion about a few of our roads and the mowing being done, motion to adjourn by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed.

July 8, 2019

The McKean Township Trustees met in regular session July 8, 2019 with Trustees Wintermute, Schwartzenberger and Fiscal Officer Ellas answering roll call. Trustee McInturff arrived a few minutes late.  After the pledge to the flag, the chairman moved onto the audience.

AUDIENCE-Casey Curtis, Granville Township Fire Chief, was present with the 6 month report on runs for McKean.  Granville has made 1194 runs for the first half of the year which includes 63 runs into McKean. During the second quarter they put into service a new medic and grass truck.  Plans were shown to the trustees of the new building which should be complete around July of 2020. The trustees thanked Casey for stopping in with the report.

ZONING-Stan Robinson, zoning inspector, presented a typed report of permits for the month, which several were issued and calls from appraisers questioning property zoning. Trustee McInturff will update the zoning information and numbers on the township website.

REPORTS-The trustees then reviewed the purchase orders, blanket certificates, fund balances, and bank reconciliation.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as presented.

OLD BUSINESS-Trustee Schwartzenberger stated the company to replace the front of the building gutters will be here next week.  The truck that had been ordered was put on back order and McKean cancelled the order. The Trustees ask the Road Supervisor to check several other companies on availability of a truck for the township.

ROAD SUPERVISOR-Terry stated that the bridge on Dry Creek just west of Cat Run was in need of repair and was told by the County that it was our responsibility.  The Trustees agreed to check about concrete for the repair that was needed. Trustee Wintermute stated Terry would be receiving prices for chip seal on parts of Cat Run, N and S Lafayette, and Dry Creek. Trustees Wintermute and McInturff stated they would get prices on replacing the old fence and prices on painting the fence at our cemetery. We will discuss again when we have all the prices.  Terry also stated that the new trailer for the township was working out fine with the equipment.

NEW BUSINESS-Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to pay today’s bills and accept the minutes.  The Trustees then discussed the current loan. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to place an additional $20,000 on the loan helping to pay it out and be in position to finance a new truck. The Fiscal Officer questioned changing our meeting date in October.  The second Monday is Columbus Day and she will be in and out for the week. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to change the meeting to October 21 at 7:00. After discussing conditions of some roads and discussing the finished repair on our mower, motion to adjourn by Trustee Schwartzenberger, seconded Trustee Wintermute, meeting adjourned.