Monthly Meetings

August 10, 2020

The McKean Township Trustees met in regular session Monday, August 10, 2020 with Trustees Wintermute, McInturff, and Fiscal Officer Ellas making a quorum and as allowed during COVID-19 pandemic, video conference with Trustee Schwartzenberger present.  After the pledge to the flag the trustees moved on to the audience present.

Audience-Mr. Downer was present, a resident from Liberty Twp. with questions about our cemetery.  He discussed with the trustees that there was a well at our cemetery at one time and he would be willing to help the township with a donation to have another, he would also like to meet at the cemetery Friday to discuss if there is room for his grave.  Mr. Downer also committed on the repaired fence links and hopes they will be put up soon. The trustees agreed to check about another well at the cemetry and our road workers will meet with him Friday about the other grave.

Zoning-It was noted the Licking County Planning Commission sent their report back on proposed amendments to our zoning.  The Zoning Board will now set a public hearing on the proposed amendments before sending on to the trustees.

Reports-Motion made by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept the fund balances, purchase orders, and blanket certificates.  Fiscal Officer Ellas stated that Madison Township will probably have the equipment contract finished by the County Prosecutor for our next meeting and we can make the payment agreed upon at that time.

Roads-Terry stated that all containers in the county recycle bins have lids now and the bins are for recycle goods only. We do not have dates for when the state will be putting in the culvert at Timbuk Rd or when the paving on Chatham Rd will start.  They have been trimming trees on Lafayette Rd and they still have more trees to trim on various roads and mowing to finish. Trustee Schwatzenberger stated the mower would be in around 45-60 days and the tractor should be in around January.

New Business-Motion to pay the bills made by Trustee McInturff, seconded Trustee Wintermute, all agreed.  After discussion as to road conditions, motion by Trustee Wintermute to adjourn.

July 13, 2020

The McKean Township Trustees met for their regular meeting Monday, July 13, 2020 with all trustees and Fiscal Officer answering roll call.  After the pledge to the flag they continued on to audience.

Audience-Rob Small was present from Small’s Asphalt.  As agreed at the bid opening meeting, the trustees were ready to award the bid for the paving of Chatham Rd.  Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to award the contract to Small’s Asphalt. The state contract was then signed by the Township and Rob Small. Tim Smith of Evolution Ag stopped in to answer questions about tractors, mowers, and time frame of delivery during the current pandemic which should be around September.  Motion by Trustee Wintermute, seconded Trustees Schwartznberger, all agreed to purchase the tractor and mower for approximately $124,935.  from Evolution Ag.    Tim then discussed various financing institutions that the township could apply with.  

Zoning-The zoning inspector stated the McKean Zoning Board had their meeting and agreed upon some recommended changes for our zoning code.  They were forwarded to the County Planning Commission for approval and will be sent to the trustees for a hearing in the township.  He then discussed the property at 3114 Dry Creek.  After discussion with the County Prosecutor office as to which way to approach the problem, motion by Trustee Wintermute, seconded Trustee McInturff, no vote Trustee Schwartzenberger for the Trustees to send a letter to the property owner.  The property just south of Fredonia on North St was then discussed.  Renters Michael Daley and Katy Wodford stopped into our meeting stating the loader on the property would be leaving and they owned the 3 vehicles. 

Road Supervisor-Doug Barr, Madison twp Trustee was present with spouse to discuss equipment.  We currently have a signed agreement with Madison allowing use of labor and equipment as needed.  Madison is purchasing a power chip spreader and is asking several townships for $7500. Each for use of this equipment.  Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to the $7500.00.  Terry reported that all roads had been mowed and the mower was repaired.  He then discussed Timbuk Rd.  The owner of Timbuk is wanting to put a 12” culvert under the road.  The trustees agreed as long as Terry was present at the time of placement.

New Business-Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to pay the monthly bills and accept the blanket certificates, purchase orders, and fund balances.  After much discussion as to zoning and road conditions, the trustees thanked all that attended the meeting.  Motion to adjourn by Trustee McInturff, seconded Trustee Wintermute, all agreed.

June 8, 2020

The McKean Township Trustees met June 8, 2020 for their regular meeting with Trustees Schwartzenberger, Wintermute, McInturff, and Fiscal Officer Ellas answering roll call.  Also attending-Stan Robinson, zoning inspector and Terry Holtz, road supervisor.  After the pledge to the flag the trustees moved onto the zoning report.

Zoning-Stan stated the zoning commission board had cancelled their April meeting due to the covid-19 restrictions. They were to review updates to the zoning code. During the meeting,  Trustee McInturff  called the zoning commission president asking him to reschedule the meeting. The zoning inspector also stated he would be mailing out letters to several properties about cleaning up their properties. The trustees then agreed by motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to increase the monthly salary for the zoning inspector.  

Reports-The trustees then reviewed the fund balances, blanket certificates, and purchase orders.  Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to approve and accept the reports.

Road Supervisor-The trustees discussed the property across the road and agreed to have Terry tear down the 2 buildings that were actually on the township property. The property survey pins were now visible and we were mowing our side with the rest of the cemetery. There was also discussion as to getting prices for a new cemetery bucket.

New Business-Prices for tack coat were given for Timbuk Road and Dry Creek Rd.  After much discussion as to the resurfacing of these roads, motion by Trustee Schwartzenberger, seconded Trustee McInturff, all agreed to use Small’s Asphalt Paving to resurface both roads. Trustee Wintermute will contact them. The Fiscal Officer then presented the letter from OPWC officer Abbey Dehart stating we were grant recipients for our OPWC application.  We will receive the project agreement July 1.  Trustee McInturff will contact the Prosecutor to prepare the bid packet and advertisement for project DQX07 Chatham Road.  After some discussion as to road conditions throughout the township, motion to adjourn our meeting by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed.

May 11, 2020

The McKean Township Trustees met in regular session Monday, May 11, 2020 with Trustees Wintermute, McInturff, and Fiscal Officer Ellas making a quorum and as allowed during the COVID-19 pandemic video conference with Trustee Schwartzenberger present.  After the pledge to the flag and acknowledging we had no audience attending, the trustees moved on to the zoning report from Stan.

Zoning-It was discussed with the trustees that we would follow the county permits to cease after a year and then new ones would need to be issued. The April zoning meeting was cancelled and will be rescheduled when allowed.

Reports-After reviewing the monthly reports of purchase orders, blanket certificates, fund balances, motion to accept by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept as presented.

Road Supervisor-Trustee Wintermute reported he had not received any estimates as of yet for Timbuk and Dry Creek Road.  Trustee Schwartzenberger stated he would like to see Riley Road paved whenever money would allow.  We know it would never qualify for grant monies.  Culverts were discussed. It was agreed to do the needed culvert work on Lafayette and Riley Road.  Hankinson Road had an 18” culvert plugged that needed to be jetted.  The Trustees also agreed to proceed with the work. Terry also stated the county was not taking any more dumped tires.  People are apparently dumping and cleaning during their quarantine.  He called around and Campbell Tires in Zanesville will take tires for a price and a check at the time of dropping off.  Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to use this company.  The road supervisor also agreed to check with Madison Township about the equipment rental agreement and ODNR about our brine permit.  The Trustees then discussed the property adjoining the cemetery on Sportsman Club.  It was agreed we are now mowing to look better with the pins set but agreed to not putting up fence until the final paperwork was filed. Terry stated the cemetery fence should be finished this week. There will be 35 and he will try to come up with 2 more to make it look nice at the road.  We also need 6x6x8 post which he will pick up.  

Business-Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to pay todays bills and accept the minutes. After some discussion as to road conditions, motion to adjourn for the evening by Trustee Wintermute, seconded Trustee McInturff, all agreed.

April 13, 2020

The McKean Township Trustees met Monday, April 13, 2020 with Trustees Wintermute, McInturff, and Fiscal Officer Ellas attending making a quorum and as allowed during the COVID-19 pandemic, video conference with Trustee Schwartzenberger. After the pledge to the flag, the Trustees accepted and signed the new bond for the Fiscal Officer.


Reports-Motion made by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept the reports and pay the monthly bills as presented. Motion was then made by Trustee Wintermute, seconded Trustee McInturff, to also send a check to Madison Township for $1000.00 for use of their equipment, all agreed.


New Business-The OPWC grant was discussed. Motion made by Trustee McInturff, seconded Trustee Wintermute, all agreed to contact the county prosecutor office to proceed with a bid packet for the road. The trustees also discussed and agreed to check on prices for asphalt for Dry Creek Rd from Loudon St to the bridge and a leveling course for Timbuk Road. We have not heard anything about the finishing of the cemetery fence. The trustees will contact the company this week as to their progress. With no further business, motion to dismiss out meeting by Trustee Wintermute, seconded Trustee McInturff, all agreed.

March 9, 2020

So far The McKean Township Trustees met in regular session March 9, 2020 with Trustees Wintermute, Schwartzenberger, and Fiscal Officer answering roll call. Trustee McInturff called in sick. After the pledge to the flag, the trustees noted there were no visitors for the evening and moved onto zoning.


ZONING REPORT-Stan had given out his monthly report to all trustees. He also stated the zoning commission will try to hold a group meeting sometime in April. The property next to the cemetery is still in process of getting the survey approved.


REPORTS-Dudley Wright, fire chief for Monroe Township Fire sent in the report showing 7 runs into the township for the year so far. The trustees reviewed their monthly balance reports and motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to accept as presented.


ROAD SUPERVISOR-Terry said they had all of the roads graded but Phillips. The rain has made a mess of the roads throughout our township and most of all of the townships. The best of the cemetery fence has been taken in for repair and painting. The trustees agreed to have him contact a business to put in the holes for the fence when we receive the finished fence back.


NEW BUSINESS-Trustee Wintermute motioned to pay all the bills, seconded Trustee Schwartzenberger, all agreed. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to approve the road mileage of 25.895 that we maintain and approve the appropriations for the year as presented. The fiscal officer presented the loan paper showing we will have the one loan for the township roads paid off in 2 months. After some discussion about the conditions of the roads, motion to adjourn by Trustee Wintermute, all agreed.

February 10, 2020

The McKean Township Trustees met in regular session Monday, February 10, 2020 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the group was led in the pledge to the flag, the trustees addressed the audience.


AUDIENCE-Chris Meyers was present to discuss any updates on the Meek property. It was explained by the trustees that the surveyor still had not flagged or marked out the property and was not certified by the county. Mr. Meyers agreed to contact his surveyor and the property will be discussed at another meeting.


ZONING REPORT-Stan gave copies of his monthly report. A meeting will soon be set for the zoning commission to meet and discuss several changes to the zoning code.


REPORTS-The trustees reviewed the balances, bank rec, and purchase orders. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to approve.


ROAD SUPERVISOR-Terry reported tomorrow we would be having the 4th funeral this year. The grave bucket is in need of replacing. Trustees McInturff stated she would check the company and make the purchase for the township. Tree trimming on our roads was then discussed. Terry had traveled the roads in need of tree trimming with a certified tree service. They recommended for the price it would cost to complete the job that the township invest in their own bucket truck. Trustee Schwartzenberger and Terry agreed to check prices. We then looked at the cemetery fence. Agreed at the last meeting we will start delivering the fence to One Stop Coating Shop on Monday.


NEW BUSINESS-Motion to pay all bills made by Trustee Wintermute, seconded Trustee McInturff, all agreed. The Fiscal Officer then asked for the trustees signatures for a cemetery deed for the purchase of two graves at the Fredonia Cemetery. The township received the money last week for the graves. The trustees then discussed our roads, many breaking up from all of the rain. More stone will be ordered.


Motion to adjourn the meeting made by Trustee McInturff, seconded Trustee Wintermute, all agreed.

January 14, 2020

The McKean Township Trustees met Tuesday, January 14, 2020 as posted on the front door and glass case. Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answered roll call. After the pledge to the flag by the group, Trustee McInturff presented her signed bond. The Fiscal Officer then opened the floor for nominations of chairman for the 2020 meetings. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed for Trustee McInturff to be the chairman.


Audience-Chris Meyers was present to discuss his property which adjoins the township cemetery on Sportsman Club Rd. His property was surveyed by Willis Surveying and presently at the County Engineer office being verified. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to table any further discussion on the property dispute until February meeting giving time for all to research with the County Engineer and County Prosecutor. Resident Mr. Wahl stopped in to acknowledge he had received the zoning letter about his vehicle in the front of his home. The Trustees stated that any non-running vehicle parked on property for long lengths of time must not be seen from the road. Mr. Wahl stated when weather permits it will be moved.


Reports-After reviewing the balances and reports, motion to accept as presented by Trustee Wintermute, seconded Trustee McInturff, all agreed.

Road Supervisor-Terry could not make the meeting but left notes for the Trustees to review. Prices to sandblast, prime, and paint the cemetery fence were approximately $4800.00 for one company and $7600.00 for the second. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to pursue the lower price not to exceed $5000.00. We will price getting the amount of metal to repair before sending the fence out for the painting. The notes also stated the Cat was not working properly. The Trustees agreed he was to contact Cat.


New Business-The Trustees were given the mowing contract for 2020 submitted by T3’s mowing. Acknowledging that their service last year was great and the price had not been increased, motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to sign the contract for mowing of the cemeteries and township yard for $6500.00 for 2020. The Sheriff office report for the year showed 353 runs into McKean Township during 2019. The road workers wages were then discussed. Motion by Trustee McInturff, Seconded Trustee Schwartzenberger, all agreed to give the Road Supervisor 50cent an hour raise and the part-time worker 25cent an hour raise to begin April. Motion by Trustee McInturff, seconded Trustee Wintermute to approve the bills for the month and minutes. The following rules and regulations for the year were then reviewed and motion to accept all as follows by Trustee McInturff, seconded Trustee Wintermute, all agreed:


The cemetery rules and prices to remain the same,

Make the necessary changes to the township inventory with the new truck,


Set our 2020 meetings to be on the second Monday of each month, 7:00pm with any change to be posted on the front of the township building,

Set the gas reimbursement at 58 cents per mile for business outside of our township,


Set the road jurisdiction that all trustees to be over all of the roads in the township,


Request that zoning appeal board and zoning commission board members meet in January to organize for the year and any member missing 2consecutive meetings to be reviewed by the board,


Authorize the Fiscal Officer to request advances against any and all taxes collected or in the process of collection for McKean Township and also reallocate money within a fund,


All purchases over $500 to approved by 2 trustees and fiscal officer,


Adopt the new expense reimbursement and credit card policy,


Request that any copies of anything asked for by residents to be in writing and we will charge accordingly and to continue with the original record retention policy on file.


The Fiscal Officer asked for the following temporary appropriations so today’s bills could be paid: General Fund-$ll000, Gas Fund-$6500, Motor Vehicle-$1500, Road and Bridge Fund-$8000. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed for the appropriations.


After some discussion as to weather and road conditions, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed.

December 9, 2019

The McKean Township Trustees met in regular session December 9, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer answering roll call. After the pledge to the flag, the floor was open to the audience.


Audience-Thad Claggett, candidate for State Senate stopped in to introduce himself and answer any questions. Chris Myers, new owner of property on Sportsman Club Rd stopped in as the trustees had requested to discuss the property lines in question. Mr. Myers agreed as requested by the trustees to have the property surveyed to establish the disputed property lines. He was referred to Brian Smart, surveyor. Julie and Mike Quinn of Hankinson Rd stopped in to meet the trustees as they had just moved to McKean Township.


Zoning-Each trustee was given a report from Stan Robinson, zoning inspector. No permits were issued for the month, but he had received various phone calls about zoning.


Reports-Fund balance reports, bank balances, and blanket certificates for the month were presented. Motion by Trustee McInturff, sec-Trustee Wintermute, all agreed to accept all as presented.


Road Supervisor-It was agreed that no bucket trucks in our price range were available as of yet and the zoning inspector stated he would contact a tree person he knew for some prices. All agreed that all of the signs in the township should be checked. Terry stated we had salt ready for the bad weather.


Old Business-The cemetery panels of fence (50) were in the shop for repair. Terry was still checking on prices. The very high price Trustee Wintermute received for stripping the fence panels was rejected by the trustees.


New Business-Motion by Trustee Schwartzenberger, sec-Trustee McInturff, all agreed to pay all but one bill for the month. It will be reissued.


Don Dixon, member of the zoning commission and Beverly Keener, member of the appeal board had terms expiring December 30. Motion by Trustee Schwartzenberger, sec-Trustee McInturff, all agreed for another 5 year term for both Don Dixon and Beverly Keener.


Discussion then turned to pay for 2020. The Trustees could receive per diem or salary per month. Motion by Trustee Schwartzenberger, sec-Trustee McInturff, all trustees agreed to receive salary for year 2020 pay.


After discussion as to road conditions, motion to adjourn by Trustee Wintermute, sec-Trustee McInturff, all agreed.

November 11, 2019

The McKean Township Trustees met in regular session November 11, 2019 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag, and with this being Veterans Day, Trustees Wintermute and Schwartzenberger were given cards thanking them for their service.


Audience- John Hower from Rinehart-Walters-Danner Ins brought our new quote for insurance for 2020. After review, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to exclude the malicious act section and one trailer needed to be removed. John agreed to the changes and will send a new bill for the policy.


Zoning Report-Stan presented reports for the Oct permits. 2 permits were issued and many issues and calls about zoning were made during the month of Oct. It was then discussed and agreed by the trustees that they would request both the zoning commission and appeal board to have their 2020 organizational meeting January 13, 2020 at 6:30pm. The fiscal officer will send out notification notices to the members.


Reports-The trustees then reviewed their October reports. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept all reports.


Road Supervisor-It was reported that the new truck did not have the boards on the bed yet and the lettering on the doors was not done. Terry has them on his schedule for next week. He also questioned new signs for the cemeteries. All Trustees agreed to the new signs being ordered. Trustee Wintermute stated we were on a waiting list with Energy Cooperative for when they sell any used bucket trucks.


Old Business- The trustees then discussed the cemetery fence that was removed from the cemetery on North St. We all agreed after checking the one section over that had been refurbished by Trustee Schwartzenberger and attached to wooden post that this was the look we needed and not any new costly fencing. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed.


New Business- Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to pay the bills and accept the minutes. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to pay the same bonus to the road workers and zoning boards as last year. After agreeing we had road salt and equipment ready for the winter weather, motion to adjourn by Trustee McInturff, seconded Trustee Wintermute, all agreed.