Monthly Meetings

April 10, 2018

The McKean Township Trustees met in regular session Monday, April 9, 2018 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer answering roll call. After the pledge to the flag and the chairman noting we had no audience attending, the trustees continued on with the business of the evening.

Zoning- Tom Frederick, zoning inspector, was present with copies of the eight permits and 2 lot splits for the month. He also agreed to set up a work session meeting with the zoning commission in the next couple of months. A revised schedule of permit fees for McKean township was then presented to the trustees. We all agreed these would bring us up to date with other township prices. After close review, motion to accept the new fee chart as presented and be effective 4/30 made by Trustee Schwartzenberger, seconded Trustee McInturff, all agreed.

Road Supervisor-The trustees agreed they would review the road supervisor for 2018. After much discussion as to work ethic and capabilities of maintaining and running all of the township equipment, motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to 50 cent an hour increase for the road supervisor.

Reports- The trustees then reviewed their bank reconciliation, purchase orders and blanket certificates, and fund balances for the month. Motion to accept as presented made by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed. It was then discussed and agreed that an additional principal amount will be applied to our loan next month after receipt of our property tax monies.

New Business- Motion made by Trustee McInturff, seconded Trustee Wintermute, all agreed to pay all the monthly bills and accept the monthly minutes. After some discussion about current road conditions, motion to adjourn by Trustee McInturff, all agreed.

March 12, 2018

The McKean Township Trustees met March12, 2018 with all Trustees and Fiscal Officer answering roll call. Also present for the meeting were zoning board members, appeal board members, the zoning inspector and road supervisor. After the pledge to the flag, Tom Frederick, new zoning inspector, presented his bond to the township trustees then introduced himself to zoning members Julie Vanwey, Dean Grubaugh, Tom Bruce, and Brian Neely. They all agreed they would have a meeting in the next few months to discuss issues on zoning. Motion by Dean Grubaugh for Tom Bruce to be the chairman and Beverly Keener to be the secretary of the appeal board, seconded Julie Vanwey, all agreed.

Audience-Doug Barr was present to discuss chip/seal. All agreed that the current chip/seal needs patched before any additional chip/seal would be started.

Reports-The fund balances, purchase orders, and blanket certificates were then reviewed. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to approve as presented. The Fiscal Officer stated the annual financial report was complete and filed with the state and is available at the office of the Fiscal Officer.

Road Supervisor- Terry agreed to be checking on all grants for a salt storage building for next year. We will place #57 gravel on the cemetery drive. The Trustees then discussed updating an office at the township building. Trustee McInturff had contacted the state about membership in the cooperative purchasing which would help in pricing. After discussion, motion for resolution (on file) to allow McKean Township to enter into the agreement made by Trustee McInturff, seconded Trustee Wintermute, all agreed to the resolution and paying the $100.00 fee. The township will talk with Spectrum about price for internet for the building and motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to approve $1300.00 for a computer, monitor, and printer.

New Business- Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to pay the monthly bills and accept the minutes as presented. Quick Mow had sent out the 2018 contract. After much discussion as to roadside mowing in the township, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed not to use Quick Mow this year. The Trustees then discussed Cat Run Road. We had received an unsigned letter with many resident names and addresses listed requesting the road paved. McKean has no right of way on the road. The trustees agreed they would try to answer the letter.
After more discussion as to road conditions, motion to adjourn by TrusteeWintermute, all agreed.

February 7, 2018

The McKean Township Trustees met for their meeting Wednesday, February 7, 2018 as posted on the web and the front door of the township building. Trustees McInturff, Wintermute, Schwartzenberger and Fiscal Officer answering roll call. After the pledge to the flag by the group, Chairman McInturff acknowledged the attending audience.
AUDIENCE – Attending from Granville were Trustee VanNess and Fire Chief Casey
Curtis to discuss the current fire contract between Granville Twp Fire and McKean Twp. The Licking County Prosecutor office had drafted the contract with a few updates as required by law. Resolution 2-7 made by Trustee McInturff, seconded Trustee
Wintermute, all trustees agreed to accept the contract and signed. Two contracts given to Fire Chief Curtis for Granville Trustees to sign and return one for our file. It was noted the contracts were for 5 years and Chief Curtis stated Granville made 128 runs into McKean during 2017. The Trustees then reviewed the Monroe Twp fire contract drawn up in the same manner. Resolution 2-8 made by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to accept the contract and signed. Both copies will go to Monroe Trustees to sign and return one to McKean. The Trustees thanked Granville for attending their meeting.
Tom Frederick, McKean zoning helper was present to discuss an ongoing problem of junk motor vehicles and nuisance yards throughout McKean Twp. He explained that agriculture was not exempt from nuisance properties. It was discussed that McKean Township would be pursuing action according to the law and with the help of the Licking County Prosecutors Office on property lots 1151, 1133, 1069 in Highwater. It was then discussed the need for a new zoning inspector. After much discussion, motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed for Tom Frederick to be the zoning inspector on salary for the first six months. The Fiscal Officer will order the bond needed, locate a building key, and complete any other paperwork necessary.

REPORTS — After review, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept the reports they had received.

NEW BUSINESS — The trustees then signed all bills and motion by Trustee McInturff, seconded Trustee Schwaqtzenberger, all agreed to accept the bills and minutes as presented. The trustees discussed conditions of the roads with all of the snow we had. We are very low on salt as is all agencies in Licking County. They also noted that Philips Rd c/s was falling apart from all of the truck and semi traffic. We will.re-schedule our road trip in March. With no further business before the board, motion by Trustee Schwartzenberger, seconded Trustee McInturff, all agreed to adjourn the meeting.

January 8, 2018

The McKean Township Trustees met January 8, 2018 for their regular meeting. Trustees McInturff, Schwartzenberger, Wintermute, and Fiscal Officer Ellas answering roll call. Also present for the meeting was our Road Supervisor, Terry Holtz. After the pledge to the flag, the Fiscal Officer received the bonds to the township by recently elected Trustee Schwartzenberger and Trustee Wintermute. She then opened the floor for election of officers for 2018.

Motion by Trustee Wintermute for Trustee McInturff as President and Trustee Schwartzenberger as Vice-President. Seconded Trustee McInturff, all agreed.

Reports-The Trustees reviewed the year-end fund balances, bank reconciliation, PO’s and blanket certificates. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as given.

Road Supervisor-Terry reported the township had one burial during the month. He has been hauling loads of salt in from Granville for the upcoming bad weather and will start working on Riley Road. The new truck is here. We will send for tags and replacement tags for the Ford.

New Business-Motion by Trustee Schwartzenberger, seconded Trustee McInturff, all agreed to accept the bills and December minutes. The trustees then discussed the 2018 township meeting dates. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed the February meeting will be held February 7 at 7:00pm and March through December meetings will be the second Monday at 7:00pm.

The Trustees then reviewed the rules and policies for the township. The following set by motion by Trustee Schwartzenberger, seconded Trustee McInturff, all agreed:
Increase the single grave purchase to $500, leaving the rest of the prices alone, Changing the inventory showing the new purchased truck, removing the old truck,
Set the gas reimbursement for 55 cents a mile,
Road jurisdiction that all trustees to be over all of the roads,
Request that Zoning Appeal and Commission members to meet in February to organize and any member missing 2 consecutive meetings to be reviewed by the trustees, Authorize the Fiscal Officer to request advances against all taxes collected or in the process of collection for McKean Township and reallocate money within a fund,
All purchases over $500 to be approved by 2 trustees and fiscal officer,
Agreed to update the cell phone policy to read-McKean Township employees use their own telephones for township business. The Road Supervisor shall be reimbursed $35.00 per month for his phone,
Request that any copies of anything asked for by residents to be in writing and we will charge accordingly and to continue with the original record retention policy on file.
The following temporary appropriations were set by motion from Trustee McInturff, seconded Trustee Schwartzenberger, all agreed,
General Fund-$11,000; GasFund-$6,500; Motor Vehicle Fund-$1,500; Road and Bridge Fund-$8,000
After discussing mowing of our roads for the summer, the trustees agreed that we mow them ourselves for 2018.

Old Business-The trustees reviewed the junk motor vehicle state laws and vegetation and garbage state laws. They had contacted the county prosecutor office about the trustee ability to enforce the state laws. The current zoning inspector tendered her resignation. Motion to accept by Trustee McInturff, seconded Trustee Wintermute, Trustee Schwartzenberger abstained from voting. The trustees then discussed putting up a 3 sided separate storage building with electric. All Trustees agreed they would research location and prices.

With no further business before the board, motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to adjourn.

December 12, 2017

The McKean Township Trustees met for the December 12, 2017 meeting with Trustees and Fiscal Officer answering roll call. Also present were the road men for the township. After the pledge to the flag and noting there was no audience attending for the evening, the chairman moved on to the reports for the month.

Reports-The Trustees reviewed the fund balances and noted they had one balance which needs to be corrected. Motion to accept the bank reconciliation, purchase orders and blanket certificates made by Trustee McInturff, seconded Trustee Wintermute, all agreed. The fiscal officer also noted the upcoming engineer meeting and county township association meeting.

Road Supervisor-Terry stated the 4-wheel drive was not working on the truck and would have it looked at immediately. We are to get more snow throughout the week and they will be hauling in more salt. Repair still needs to be completed on Lafayette Rd. Terry had contacted several places on getting the work done. Trustee Wintermute will contact Law Extreme Asphalt to check the bad spot and get it repaired.

New Business-Zoning violations were then discussed. Motion by Trustee McInturff, all agreed to contact the Sheriff Department asking for a deputy to escort the zoning inspector to the Davidson property in Highwater so pictures could be taken of all the violations. Lafayette and Chestnut Hills also have junk motor vehicle violations. Terry agreed to verify the addresses for the township.

Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept the minutes and approve the bills.
The appointment term of Brian Neely, serving on the zoning commission board and Dean Grubaugh, serving on the zoning appeal board are due to expire December 31. Motion by Trustee McInturff, seconded Trustee Wintermute, all agree to appoint Brian Neely for a five year term on the zoning commission board and Dean Grubaugh for a five year term on the zoning appeal board. As in the past, the trustees agreed to receive salary for the year 2018 by motion from Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed.

Discussion then turned to road conditions, weather conditions for this week, and the delivery date of the truck. Motion to adjourn the meeting by Trustee Wintermute, seconded Trustee McInturff, all agreed.

November 13, 2017

The McKean Township Trustees met in regular session November 13, 2017 with Trustees and Fiscal Officer present. After the pledge to the flag, the chairman moved onto the audience.
AUDIENCE-Rinehart-Walters-Danner Insurance agent John Hower was present to review the 2018 policy for the township. Each member was given a copy to follow and is on file with the Township. The trustees thanked John for stopping in and discussing our policy.
REPORTS-The fund balances, bank reconciliation, purchase orders and certificates were then reviewed by the trustees. Motion to accept as presented made by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed.
ROAD SUPERVISOR-Terry reported the F-550 truck needs checked out for coolant leak and engine problems. Motion by Trustee Wintermute, seconded Trustee
Schwartzenberger, all agreed to the estimates from FDT Diesel for the coolant check and the estimate of some $800 from Wright Auto Repair. He also reported they had been out grading several roads as the weather permitted.

OLD BUSINESS-Fiscal Officer Ellas had brought in all of the finance papers and bonding papers for signatures for the purchase of the 2008 Freightliner truck. Resolution 17-1113 made by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to authorize the issuance and sale of $50,000 Township equipment bonds, all finance papers on file in the office of the Fiscal Officer. The Fiscal Officer will try to locate the old truck title.
NEW BUSINESS-After reviewing and signing all bills, motion to pay the bills and accept the monthly minutes as presented made by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed.

The trustees then reviewed the zoning fees for the township. Motion by Trustee Schwartzenberger, seconded Trustee Wintermute, all agreed for the following fees: 10 cents per square foot for homes and $400.00 for all appeal hearings to cover the newspaper, court reporter, and copies to board members and adjoining land owners. The fire inspection of the building last month brought to our attention. that the meeting room ceiling was in need of repair before we would pass the inspection. Motion by Trustee Schwartzenberger, seconded Trustee Wintermute, all agreed to hire the contractor from Mt. Vernon to replace all ceiling tiles with 2 x 2 panels and any ceiling lights deemed necessary to make it safe.
The contract for mowing for 2018 was received. For 2018 with the additional trimming requested, the contract will be $6500.00 for all of the cemeteries and township grounds. Motion by Trustee Wintermute, seconded Trustee Schwartzenberger, all agreed to accept and sign the mowing contract for 2018.
After much discussion as to roads still needing graded and salt needing to be hauled in and stored for the winter, motion to adjourn by Trustee Wintermute, all agreed.

October 9, 2017

The McKean Township Trustees met in regular session October 9, 2017 with Trustee McInturff, Wintermute, and Fiscal Officer answering roll call. Trustee Schwartzenberger absent.

After the pledge to the flag and noting there was no audience attending our meeting, the trustees reviewed the bank reconciliation, fund balances, and blanket certificates. Motion by Trustee McInturff, seconded Trustee Wintermute, all agreed to accept as presented.
Road Supervisor-Terry discussed the repair being done to our tractor and motrim mower. Currently the tractor has been upgraded and it was found that the blade on the mower was partially gone, which would be costing additional work and money. After discussion, motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to complete the repair once the township had received an itemized statement of what needed to be done and the total cost. We had one burial in the Fredonia Cemetery last week.
Old Business-Trustee Wintermute presented flyers on a 2008 freight liner truck at
Robertson Truck Sales. They take our truck in on trade. Motion made by Trustee Wintermute, seconded Trustee McInturff to purchase the truck, trading in our truck, and financing the balance with our bank. All agreed as long as our bank agreed to the financing. The fiscal officer will contact our bank about rates for a loan.
New Business-The noxious weeds have been mowed by the resident on Phillips Road per notification by the Prosecutor Office. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to pay the bills presented and approve the minutes. Discussion then turned to the fire department safety check of our building. All exit signs at the doors were upgraded by the Road Supervisor. We also need to upgrade the ceiling tile in the meeting room. The Road Supervisor will call in a contractor to discuss options for the ceiling. Road conditions were then discussed.
Motion to adjourn by Trustee McInturff, seconded Trustee Wintermute, all agreed.

September 11, 2017

The McKean Township Trustees met in regular session September 11, 2017 with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag, chairman McInturff welcomed the audience.

Audience-Tony Lowe and Amy Shull were present to discuss the property on North St. they had purchased. The board explained our zoning allowed for a home on property with 250 feet of contiguous road frontage. The property currently has one home with some 316 feet of road frontage. It was discussed they could go before the appeal board for a variance for the road frontage needed for one more home, remove the current home, then build the new, or use the some 60 feet of road frontage for a county spec road to the back 40 some acres. They thanked the board for their discussion and would think on the options. Doug Barr stopped in to see how the chip seal roads were doing. His crew will be back probably sometime next week to take care of a few pot holes.

Road Supervisor-Fencing for the front of the cemetery was discussed. It was agreed to continue to look at options of what to do with the fence at the Fredonia Cemetery. Terry stated the work schedule is now 7-3:30 and our part time worker is now working 2 days a week. It was reported that south of the intersection of Lafayette and Cat Run Rd was torn up over the week-end by a dozer being loaded. It was agreed we would send out a bill for the road repair to the operator. Both Terry and Trustee Wintermute had been watching for a truck to replace our red truck. They will check with Robertson in the next few weeks.

Reports-The Trustees reviewed the bank reconciliation, fund balances, purchase orders and blanket certificates. Motion by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept as presented.

New Business-The County Auditor and Budget Commission had sent out their tax rates for the tax year 2017 collected in 2018. After reviewing the rates, Trustee McInturff moved for the adoption of the Resolution on file in the office of the County and Township, accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded Trustee Wintermute, all voted yes. The road loan was then discussed. Motion by Trustee McInturff, seconded Trustee Schwartzenberger, all agreed to add an additional $20,000 to the principal for October.

The trustees then discussed the condition of a few roads and the need to have both trucks in running condition for the winter. With no further business before the board, motion to adjourn by Trustee Wintermute, all agreed.

August 14, 2017

The McKean Township Trustees met in regular session Monday August 14, 2017 with Trustees McInturff, Wintermute, Schwartzenberger, and Fiscal Officer Ellas answering roll call. After the pledge to the flag and noting that no audience was attending, the trustees moved onto the reports for the month.

Reports-The fund balances, bank reconciliation, and purchase orders and blanket certificates were then reviewed. It was noted the second half property tax monies had not been received to date by the County Auditor. Motion made by Trustee Wintermute, seconded Trustee McInturff, all agreed to accept reports as presented.

Road Supervisor-Terry reported that the chip/seal pads being put down on various roads would be completed by Tuesday. Madison Twp will have a bill for us within 2 weeks. We then discussed the problems with the red truck. Trustee Wintermute agreed to check on prices for a good used truck. It was noted that the second roadside mowing has not started yet and school buses would start running August 21. Terry agreed to contact the mowing service on Tuesday. We would be doing a burial in the Fredonia Cemetery later this week.

Old Business- The prosecutor opinion on the Griffith property on Philipps Road and Hankinson states we have no liability regarding replacing the fence.

New Business-After signing all of the bills and reviewing the prior meeting minutes, motion to accept by Trustee Schwartzenberger, seconded Trustee Wintermute, all agreed.
The trustees then reviewed the Resolution 17-0814 prepared by the Licking County Prosecutor. Trustee Schwartzenberger moved the adoption of Resolution 17-0814 seconded by Trustee McInturff, roll call vote being all yeas. Resolution adopted. After much discussion as to what road work had been completed and what work still needed to be done, motion to adjourn the meeting by Trustee Wintermute, all agreed.

July 10, 2017

The McKean Township Trustees met July 10, 2017 in regular session with Trustees Wintermute, McInturff, Schwartzenberger, and Fiscal Officer answering roll call. After the pledge to the flag by the group, the Trustees addressed the audience.

Audience-Fire Chief Dudley Wright of Monroe Fire Department was present to give us the six month list of incident runs into McKean Township and checking to see if we had any other concerns. There were 25 dispatched runs. The Trustees thanked him for stopping in. Doug Barr stopped in to discuss the time frame for Madison to run our chip seal pads for McKean. Our road supervisor stated the roads should be back in condition for the pads by the 24th. The rain we have been having has slowed the work. Doug stated the one man would be paid $175.00 a day and $1500.00 total for the machinery. After some discussion as to road conditions, the trustees thanked him for stopping in. David Griffith of Hankinson Road was present to discuss the trees and fence the township road crew had removed. The trustees stated they had been receiving complaints of heavy brush blocking the line of site at the intersection of Philipps and Hankinson Rd and the ditch line on Philipps was overgrown and causing drainage issues which was causing damage to the road. Mr. Griffith agreed at the time our road supervisor discussed this with him that the fence was old and also entangled in the brush. He then requested that the township replace the fence. The trustees stated that since it was within our right of way we would discuss the issue with our attorney-the County Prosecutor and get back with him.

Reports-Trustee McInturff made the motion to accept the bank reconciliation, fund balances, purchase orders and blanket certificates as presented, seconded Trustee Wintermute, all agreed.

New Business-Trustee Wintermute made the motion to accept all of the bills and prior months minutes, seconded Trustee McInturff, all agreed. Discussion then turned to road conditions. It was noted that the stone was stock piled for the chip/seal and bill paid this evening. The MWS would be delivered to the storage tank and hopefully the weather will be nice starting July 24. Trustee McInturff will follow up with the Prosecutor regarding the Philipps Road request.

Trustee Wintermute then made the motion to adjourn the meeting, seconded Trustee Schwartzenberger, all agreed.